Bid Proposals Coordinator

Bids & Proposals Coordinator 

Bally's Intralot supplies integrated gaming and transaction processing systems, innovative game content, and value-added services to state-licensed gaming organizations. Drawing on extensive know-how, advanced product development standards, and substantial experience operating lottery games, the company delivers custom-built integrated solutions that combine operational efficiency with rigorous security and regulatory compliance.

Our games library includes more than 400 game types: numerical lotteries, TV lottery games, sports lotteries, fixed odds betting, instant lotteries, pari-mutuel, video lottery, and monitor games.

This is a Hybrid role, 3 days per week in the office

Launch Your Career Where the Big Deals Are Won 

Ready to put your marketing or business degree to work on deals that shape the future of lottery? Bally's Intralot is one of the largest lottery technology companies in the world, powering the games, systems, and services behind state lotteries and licensed gaming organizations. As our Bid & Proposals Coordinator, you'll be at the heart of how we win new business, helping build the proposals that compete for major, multi-year government contracts. 

This is a highly visible role. You'll work side by side with our Proposal Managers and Business Development team and collaborate with senior leaders, up to the C-suite, as they shape the strategy and story behind each bid. Few entry-level positions offer this kind of exposure to how a global company competes and wins. 

Why you’ll love this role:

• Jump-start your career: Gain hands-on experience in proposals and business development from day one, with direct visibility to executive leadership.

• A clear path to grow: This role is a launchpad to Proposal Manager, with opportunities to move into other areas that match your interests as your career develops.

• See your impact: Your attention to detail directly shapes whether a proposal wins. Every page, requirement, and deadline counts.

Who we're looking for: Candidates with a focus in business, marketing, and administration, who are detail-driven, highly organized, comfortable learning and using modern bid management tools, and excited to learn in a fast-paced, deadline-driven environment. 

Position Overview:  

The Bids & Proposals Coordinator is responsible for managing the administrative aspects of the proposal development process, including analyzing various State/ Government Requests for Proposals (RFPs), gathering necessary information, coordinating with cross-functional teams, ensuring compliance with client requirements, and producing high-quality, polished proposal documents to be submitted to prospective clients, working closely with marketing and business development teams to meet deadlines and win new business; key duties include reviewing RFPs, assigning / tracking tasks, tracking bid progress, and ensuring proposals are formatted correctly and delivered on time. 

Education, Training, and Experience 

• Bachelor’s degree in business, integrated marketing, marketing administration, or a related field. Recent graduates are encouraged to apply.

• Project management skills: Ability to manage multiple proposals simultaneously and meet deadlines.

• Communication skills: Effective communication with internal teams and external clients. 

• Analytical skills: Understanding complex RFPs and identifying key client requirements. 

• Strong skills in Microsoft 365 (Word, Excel, PowerPoint, and RFP management tools). 

• Comfortable using AI tools to support research, drafting, content organization, and quality checks, with the judgment to review AI output for accuracy.

• Solid leadership, time management, and critical thinking skills. 

• Quick self-starter, team-oriented and able to work with different personalities and professional styles.

• Attention to detail: Meticulous focus on accuracy and consistency in documents.

Duties and Responsibilities 

• Under the direct supervision of the Proposal Managers, performs the following duties and responsibilities. Other miscellaneous duties may be assigned.  

• Thoroughly review RFPs to understand client needs, project requirements, and evaluation criteria.  

• Track amendments and clarifications to ensure the final proposal incorporates all required information.  

• Actively support the Business Development team in responding to proposal requests in a high-volume environment, project-managing each response, and prioritizing strategic cases.  

• Support development and completion of proposal related forms, representations and certifications, bonds, etc.  

• Ensure that proposals are compliant and meet all submission instructions, including free of grammar, spelling, and typographical errors and are completed within page count.  

• Perform and lead word processing tasks and desk top production tasks using MS Word, Excel, and PowerPoint. 

• Maintain standardized proposal templates, ensuring consistency across submissions.  

• Prepare final proposal documents for submission, including electronic and hard copies, adhering to deadlines.  

• Monitor the status of proposals and update internal databases.  

• Assist in maintaining a repository of past project information and client testimonials to be used in proposals.  

• Maintain bid responses in database to ensure up-to-date and accurate content. 

• Coordinate and support meetings, perform scheduling, create review and other tasks at the direction of proposal manager and/or VP, Business Development.  

• Develop presentation decks to include compliance elements, timelines, assignment matrices, and debrief slides. 

• Support Business Development team with vendor registrations, prequalification questionnaires, and similar requests from clients and prospects. 

• Maintain access credentials for clients’ vendor systems. Ensure filing of registration documents for future reference. 

• Participate in maintaining master project resumes, working with various SMEs for details and updates. 

• Quick self-starter, team-oriented and able to work with different personalities and professional styles. 

• Attention to detail: Meticulous focus on accuracy and consistency in documents. 

Employment Eligibility Verification 

Must possess valid documentation to establish identity and U.S. employment eligibility. 

Security Requirements 

Submission to, and ability to pass, a thorough pre-employment background check by the required State Lottery and Intralot, Inc. is a requirement of employment. A pre-employment drug screening is also a requirement. 

Bally’s Intralot, Inc. is an Equal Opportunity Employer